You may have heard us referring to a Buyer's Buy List. Wondering what it is? Let's find out below.
A Buyer's Buy List is a crucial element to the Buyer's procurement processes. It contains multiple Supplier quotes - product data from your linked catalogue/s - for the products they purchase on a regular basis.
A Buy List can take a user sometime to build from scratch, and needs to be regularly curated by the Buyer over time, as products are delisted or removed from menus they need to be removed from the Buy List, new products need to be added, etc.
The Buyer's use their Buy List's as their regular source/library for raising & placing orders. The only way the Buyer can populate their Buy List with your products is through the catalogue that you, as their Supplier, have linked to them in your PurchasePlus account.
If a product is not in their Buy List, the user needs to add it to their list on their side - a Supplier can't do this for them.
If a product is not in your Supplier Catalogue for them to add to their Buy List, you need to add it to your catalogue for them - a Buyer can't do this for you.
Note - deleting an item from your Supplier catalogue does not remove it from the Buy List - this delisting must be communicated by the Supplier to the Buyer, as they need to remove it to avoid ordering a delisted product. There is no function currently within PurchasePlus that flags a delisted item to the Buyers who have the product in their Buy List.
Below is a 'Buyer training' account view of what the Buyer sees in their account when they work with their Buy Lists.
Inside the Buy List we can see the products that are listed, as below.
To view Supplier names, prices and name of the catalogue that the Supplier linked to this account, the customer clicks on the blue '3/3', '1/1' etc. quotes to reveal the product & price details.
These 'quote' numbers indicate how many Suppliers have included this exact product in their catalogues - purely based on the same PPID. Where a different PPID is located in a Supplier's catalogue, the product will be listed on a separate line and will show 1/1 under Quotes.
We call this the 'Best Buy' feature, offering buyers easy procurement analysis without having to do the hard work to find the cheapest price, on a similar product, across multiple Suppliers.
Similarly, if a Supplier has listed the same product in multiple catlaogues and linked them to the customer, the quote will show as 2/2, as below.
The cheapest price out of those multiple catalogues will be offered to the Buyer first when they raise their requisition. Suppliers use this function to build a 'specials' catalogue, where they can promote certain products at special prices for a specific time frame or on going.
If a Supplier's products are 100% unique, meaning no other Supplier produces & supplies those products to customers, then the quote will show as 1/1 only in their Buy List, and there will be no Best Buy function available for those products.
Interested to learn more about how a customer 'sees' your products and why your Catalogue is so important? Please reach out to our Supplier Team to set up a short information session today!
Email: [email protected]
Phone : 1300 411 014