An Accruals Journal is a file containing Purchase Orders that have been received, partly received or partly invoiced.

The journal is run per period, i.e. the period between stock takes - any transfers between a stock take being closed, until it's open again for the next stock take.

Note: The Accruals Journal Export is only available in SUN 4 format.

To run the Accruals Journal navigate to [Settings] > [Accounts payable], click the [eyeball] icon of your accounts payable system then click [Accruals Journals].

  1. Click the [+Accruals Journal] button in the top left.

  2. In the pop-up, select in [Purchaser] your applicable department (all Departments is the whole organisation).

  3. Chose your [Date filter] based on the Purchase Order date.

  4. Select your [Accounting Period]

  5. Click [Save]

Once complete, you will be able to open the file by clicking on the blue [Content] link.

The resulting .TXT file will look as below.

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